Now Only Enter the Vendor Invoice Number ONCE!


Problem:  When a vendor processes a claim for a warranty replacement part, they always request the invoice number from where the part was purchased. This means that you have to be able to look up a part in your Manager SE History screen. Are you wondering how you can quickly and easily access this information?

Solution: Manager SE users can now enter the vendor invoice number as they receive the parts. This means you only have to input the vendor invoice number ONCE!

Just enter the vendor invoice number in the P.O. Worksheet (below) and Manager SE will now copy that invoice number down to each of those parts on the repair order. Then when you look it up on the History screen later, it’s there for you.

NOTE: If you use the Ref/Inv. number field sending an order (in Parts Ordering window), you may continue to do so; however, if you type the vendor invoice number in the field on the P.O. Worksheet as shown, Manager SE will add it to the end of your previous Ref/Inv. number input. This may cause the loss of vendor invoice number digits. We recommend choosing one method or the other.

Purchase Order Worksheet Manager SE

Now, when the parts vendor asks you for their original vendor invoice number for the purchase to process a warranty part, you’ll be ready!

About the Author

Tim McDonnell

Tim McDonnell first joined Mitchell 1 in 1985 and is a senior product marketing manager for Manager SE. He has experience with various Mitchell 1 products and is the company’s primary media developer for product training assets and a subject matter expert in shop management software and other Mitchell 1 products. He also served as the Vice-Chair of the AMI Board of Trustees from 2009-2015. He is also the “voice of Mitchell 1” – you’ll hear him on the recorded message when you call the Mitchell 1 office.