Home » Categories » 02. Shop Management 5.9 Legacy

Creating a Prior Balance For Customer

Shop Mgmt Software requires internally generated Invoices for the bulk of accounting reporting.

NOTE: You can click on Options at bottom of Order screen and un-check Shop Supplies and/or HazMat charges. Then they won’t be added in addition to the amount recorded on the invoice.

Here are the steps to add the necessary components :

  1. Create a new Category called Prior Balance
  2. Create a new Account Class called Prior Balance
  3. Create a “part#” called PB, “previous balance” in Description; use the Prior Balance category and Prior Balance account class created above.
  4. Enter cost/sale as $1.00 or similar; save the “part#” record. You can use this to add the item to the invoice…
  5. Start an Invoice, select the customer and go to Order screen
  6. Open Parts (alt+P) and type PB; press the Tab key to fill details, then click Done to copy onto the order.
  7. Double click on the “part” and change the amount to what you need, then Done to return to the order.
  8. Go to the Customer screen and select Update Customer; if you had entered a previous amount in there, adjust it to zero so it will be correct when this invoice is posted.
  9.  If SS charges are enabled for parts (as we recommend) you’ll still need to use Order Options to remove those charges, then post it.
0 (0)
Article Rating (No Votes)
Rate this article
Attachments Attachments
There are no attachments for this article.
Comments Comments
Related Articles RSS Feed
How to Remove License Plate
Viewed 1636 times since Fri, Feb 10, 2012
Posted Orders ’Grand Total’ Differs From ’Sales Receipts Summary’ Total
Viewed 1732 times since Wed, Jun 11, 2008
Mgr Report Date Ranges Won’t Stick
Viewed 1108 times since Wed, Aug 8, 2012
Create a Reusable NSF Fee Item
Viewed 1563 times since Mon, Feb 23, 2009
Florida State Reqs: Estimates & Invoices
Viewed 2489 times since Tue, May 22, 2012
Estimator Functionality Lost After Updating Manager?
Viewed 1950 times since Fri, May 23, 2008
MyBowser1 has encountered a problem error
Viewed 1632 times since Wed, Aug 8, 2012